HCP Sessional Scheduler

Subscribe to Calendar Feed

Subscribe to the live clinic schedule directly in your mobile phone or desktop calendar app.

Clinic Master Schedule Subscription Link

Download .ics

Platform Subscription Instructions

iPhone & iPad (Apple Calendar)

Copy the subscription feed link above.
Open the Settings app on your iPhone or iPad.
Scroll down and tap Calendar → Accounts → Add Account.
Select Other → Add Subscribed Calendar.
Paste the copied URL in the Server field and tap Next, then Save.

Android (Google Calendar)

Copy the subscription feed link above.
Navigate to Google Calendar on Web (desktop browser).
On the left panel, click the + next to Other calendars → From URL.
Paste the copied URL and click Add calendar.
The feed will sync automatically to your Android phone's Google Calendar app.

PC & Outlook (Desktop / Web)

Copy the subscription feed link above.
Open Outlook (or Outlook.com) and navigate to the Calendar view.
Click Add Calendar → Subscribe from web.
Paste the copied URL, enter a name (e.g. "Clinic Schedule"), and click Import.

Mac (macOS Calendar)

Copy the subscription feed link above.
Open the built-in Calendar app on macOS.
In the top menu bar, click File → New Calendar Subscription....
Paste the copied URL and click Subscribe.

Monthly Sessional Allocation Stats

Provider Workload Ranking

Max Full Days

Max Half Days

Interactive Availability Calendar

Click on shifts below to toggle availability: Available (Green), Unavailable (Blank).

My Sessional Overrides History

History of shifts assigned to you outside of your standard submitted availability.

Date	Shift	Assigned By	Override Reason	Timestamp
No override logs found.

Trades & Giveaways

Select the shift you wish to trade or give away

June 2026

My Proposals

Invite New Clinical User

Generates a secure registration token and unique invitation link.

Desired Username

Email Address

Roles

Provider Scheduler Admin Viewer

Sessional Exempt (NPs, Learners, Residents)

User Directory & Permissions

Manage roles, sessional caps, and toggle active status.

Username (Login)	Full Name	Display Name	Email	Role	Exempt	Active	Action

Global Configuration Panel

⚠️ Please note: Any changes you make here will permanently override any docker container/environment settings.

Custom Site Name

External Base URL (e.g., http://myhome.dyndns.org:8081)

Global annual sessional cap (default 156)

Start Day of Week

Fiscal Year Start Date (Default 04-01)

AM Sessional Hours

PM Sessional Hours

Session Heartbeat Check Interval (minutes)

Calendar Shift/Event Prefix

Prefix used for exported calendar feed events (e.g., "[Prefix] - Dr Martens (PM)"). Default: Clinic Shift

Email Server Settings

Configure mail transfer parameters or API credentials for user registration links and schedule notifications.

Email Provider

SMTP Host

SMTP Username

SMTP Port

SMTP Password / App Password

Sender Email Address ("From")

Include personal calendar link in email notifications Include clinic master calendar link in email notifications

Email Signature Settings

Customize the default email signature appended to outgoing clinical scheduler system notifications.

Clear Schedules

Completely clear all schedules and schedule blocks within a specified date range. This action is irreversible and restricted to Administrators.

Start Month (MM-YYYY)

End Month (MM-YYYY)

System Backup & Restore

Download backup files or restore system data from previously downloaded backup files. Backups are versioned and backward-compatible.

User Accounts Backup & Restore

Backup or restore all users including roles, notification options, and password hashes.

Include Provider Availability & Caps

Restore Users from File

Schedule Data Backup & Restore

Backup or restore all published schedule blocks and individual shift assignments (past and future).

Restore Schedule from File

Site Environment Backup & Restore

Backup or restore color schemes, site settings, email configuration, notification settings, and feed tokens.

Restore Environment from File

Testing Environment Settings

Enable dummy accounts, bulk data imports, test scenario generation, and notification simulation.

Enable Testing Environment Mode

Default Password for New Accounts

If testing environment is active, new accounts are created instantly with this password (bypassing email registration flows).

Suppress Outbound Email Notifications

When enabled, all normal notification workflows, scheduling logs, and confirmations run completely, but actual outgoing delivery to email servers is simulated and suppressed.

Bulk Data Imports & Generation

Specify the test schedule block range (Default: January 2026 to June 2026):

Start Month (MM-YYYY)

End Month (MM-YYYY)

Import Sessional Availability CSV

Clean Up & Reset Controls

Select Providers to Clear Availability:

System Sessional Override Logs

History of all manual shifts scheduled outside of provider-submitted availabilities.

Date	Shift	Provider	Assigned By	Override Reason	Timestamp
No override logs found.

Clinic Sessional Availability Template

Specify the draft block template for the clinic. Set sessions to Preferred (Purple/Gold), Available (Blue/Green), or Unavailable (Gray/Stripes). Providers can only submit availability for Available or Preferred slots.

Session Type	Monday	Tuesday	Wednesday	Thursday	Friday	Saturday	Sunday
AM Session	-	-	-	-	-	-	-
PM Session	-	-	-	-	-	-	-

Historical Sessional Statistics

Specify the report period to view historical sessional workloads and average sessional usage statistics.

Start Date

End Date

Sessionals Used

Average Used / Mo

Sessionals Remaining for this period

Average Remaining / Mo

Provider Workload Ranking (Period Totals & Averages)

Monthly Breakdowns

Individual Sessional History

Specify the period to view your personal historical sessional workloads.

Start Date

End Date

Total Sessionals Used

My Profile Settings

Update your personal display details and login email address.

First Name

Last Name

Username (Login)

Display Name (Schedules & Rankings)

Email Address

Email Notifications

Notify me when a new sessional monthly schedule is published

Notify me immediately of any personal shift changes (assigned or unassigned)

Theme & Appearance

Personal Color Scheme

Change Password

Securely change your login password.

Current Password

New Password (minimum 6 characters)

Confirm New Password

Website Theme & Style Customizer

Customize colors, contrast, typography, and layout with high-contrast accessibility.

Editing Theme Mode

Active Site Theme

Navigation & Typography

Menu Main Text

Menu Subtext / Labels

Global Typography Font

Statistics & Workload Typography

Monthly Header & Badge

#60a5fa

Period & Workload Totals

#60a5fa

Average Used & Scheduled

#34d399

Period Remaining (Normal)

#fbbf24

Avg Remaining / Mo (Normal)

#a78bfa

Over-Allotted / Deficit

#ef4444

Brand & Header Style

Header & Logo Text Scheme

Brand Primary Accent

#3b82f6

Availability Total Indicator

#10b981

Button Controls

Primary Button Fill Scheme

Primary Button Color

#2563eb

Primary Button Text

#ffffff

Specialty Action Buttons

Auto-Fit Button Bg

#7c3aed

Auto-Fit Text

#ffffff

Publish Button Bg

#059669

Publish Text

#ffffff

Inactive / Secondary Button Bg

#334155

Surfaces & Backgrounds

Calendar Day Surface

Opacity: 65%

Sidebar & Header Background

Opacity: 75%

Stats Card Surface

#0f172a

Tooltip Background

Global Background Style

Background Fill Type

Curated Presets

Custom Background CSS

Badges, Highlights & Template Indicators

Your Scheduled Shifts

#10b981

Other Providers' Shifts

#3b82f6

Open/Unassigned Shifts

#94a3b8

Exempt Shifts Badge

#e9d5ff

Closed/Cancelled Badge

#fca5a5

Weekly Template Available

#60a5fa

Weekly Template Preferred

#c084fc

Trade / Action Alert

#f87171

Provider Availability Badges ("My Availability" Page)

Available Badge Background

#dcfce7

Available Badge Text

#065f46

Unavailable Badge Background

#f1f5f9

Unavailable Badge Text

#475569

Non-Preferred Opacity 60%

Non-Preferred Brightness 100%